Once you have named your Backup Set, you are ready to specify what files will be backed up when this Backup Set runs.

To specify files to include in this Backup Set:

• All local hard drives.
  Choose this option to include all the files on the local hard drives. Local hard drives are internal hard drives and locally attached USB drives.
• Backup only the files and folders selected.
  When you choose this option, you can use the directory tree to select specific files and folders.
   
  • The X next to a file indicates that the file is included in the backup.
  • When an X appears next to a folder or drive, this indicates that all files on this folder or all files on this drive have been selected to include in the backup.
  • When a slash appears next to a folder or drive, this indicates that SOME of the files below this folder or drive have been included in the backup set but not all of the files.
• Backup only the files that match the following rules.
  When you choose to backup files by rules, you will need to use the Define Backup Rule dialog that appears when you press the New Rule button. This option comes in handy if you are interested in creating a backup set that will only backup files by a certain file type or file extension.   

Recommendations

• If you want to backup the majority of a folder or drive and exclude only portions of the folder or drive, it is best to select the entire folder or drive to INCLUDE in the backup set. Then, at the Exclude panel, select the few items that you do not want to include. When you use this method of including everything, excluding a few specific items, any new items that are added in the future are included in the backup by default.

• We STRONGLY encourage you to always have a backup set that backs up "everything on the computer." By default, Backup for Workgroups comes with a backup set that does just this and we call it "All Local Drives."  We recommend that you do not delete this backup set. You may change the time and frequency of the All Local Drives backup set to best match your computing environment and habits; but be careful to not delete it.

Warnings about Backing up files on a network share

• The backup process can only backup files that reside on network shares when the files are closed and not in use. If the files at the network share are locked or not accessible, they will be skipped.

• The backup process cannot access the Registry, Operating System files, hidden files, encrypted files, Exchange data, Domain Controller data and/or locked files on network shares. As a result, when you include files on a network share in a backup set, this does not imply that the computer hosting the network share can be completely restored should it experience system failure. In order to ensure your ability to recover ALL the files on a computer that is accessible via network share, you should not use network share backup but instead install a separate Backup Client on the computer hosting the share.

• If you choose to backup files that reside on a network share, the backup process can be interrupted frequently due to changes in network share rights and login credentials.

• The only time you should setup a backup set that includes network share backup is when you have an appliance running on the network share that is not running Windows.

• The optimal backup setup is to NOT use a network share, but instead install a Backup Client on the remote computer to ensure the Backup Client has local access to the files.

How to Backup files on a non-Windows appliance located on a network share

1. Select the second radio button on this screen, "Backup only the files and folders selected."

2. Press the Manage Network Shares button.

3. Read the Network Share Warnings dialog so you are familiar with the limitations of network share backup and press Yes to continue.

4. At the Select NAS Devices and Shares Network Folders screen, you have 2 tasks to complete.

   1. First, you need to enter the name of a Windows account that Backup for Workgroups can use in order to access the local network. This Windows account is local to the computer hosting Backup for Workgroups (not the network share). This local Windows account needs to have the rights to run as a service, and as a result, you will want to use an Administrator class account. The local Windows account allows the Backup Client to impersonate a local Windows user which is required by Windows to access your network.

   2. Second, you need to provide the name of the network share and the access credentials to login to this network share.

   3. Press the Verify button to make sure that Backup for Workgroups can access your network share properly in order to run the backups.

   4. Press OK.

5. Now you are back at the Select Files panel. The network share that you defined in step 4 above should now appear in the directory tree list.

6. Scroll through the list to locate the network share.

7. You can now expand the network share directory and select files and folders to include in this backup set.

8. Press Next to continue through the Backup Sets Wizard.