Custom Email Reports

With Backup for Workgroups version 4.0, administrators can instruct Backup for Workgroups to send customized email reports to easily stay informed of the daily backup results for all their Clients. (Existing Backup for Workgroups 1.x-2.x users must purchase the Premium 4.0 upgrade to receive this feature.)

Email reports can be sent in either HTML or plain text format, with many fields and options that can be customized to suit any Backup for Workgroups installation. Receive the handy Daily Summary Email to view the status of all Clients in a single, easy-to-read email or use the individual Backup Run Reports to receive an e-mail from each Client after a backup session has been completed.

Daily Summary Emails - Everything you need to know in 1 report per day !

Backup for Workgroups can send you just ONE email summary per day with all the information you need to keep on top of your data backups. This report lists all of your Backup Clients and all the backups that these Clients performed or should have performed. With this information, you can now easily see the status of your entire organization. Here's the top of a partial screenshot of a sample Daily Summary Email.

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How Can I Get Daily Summary Emails?

If you are currently using BFW 1.x or 2.x; you need to buy the Premium 4.0 Upgrade to activate this feature. If you are trying BFW for the first time and you have downloaded the trial version, you can set this up as part of your trial configuration.
You need to make sure you have established the connection between Backup for Workgroups and your email server. Backup for Workgroups generates these email messages and sends them to your email server for distribution. When you first installed BFW, the Installation Wizard asked for this information, but just in case you want to check this, go to the Data Repository Manager and choose Tools > Preferences > Email Server and press the Generate Test Email to make sure everything is working OK.
At the Data Repository Manager, go to the Tools > Preferences menu and click on the Daily Summary Emails tabbed page. Check/tick the "Generate one email report per day summarizing all backup activities..." and fill in the desired "To Address" and you are done!

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Backup Run Emails - Receive 1 per backup session

You can choose to receive separate, individual Backup Run emails as backup sessions are executed. The benefit of receiving Backup Run emails is that you will receive the information RIGHT AFTER the backup completes; in other words, these are more REAL TIME reports. Now, you do not have to receive Backup Run emails for each and every Backup Client. You can choose to receive a copy of all the Backup Run emails for all your Clients - OR - you can pick and choose which Backup Clients you really need to keep an eye on. And you can customize these messages to include information relative to the computer getting backed up and the results.

The Big Benefit of Backup Run Email Customizing - When you want to receive Backup Run emails for some of your Backup Clients, the customizing features can really come in handy and save you time. For example, let's say you have 10 computers that are getting backed up in your organization. Of those, you really want to keep tabs on 5 servers. You can use the customizing features to include the name of the computer in the "From" address display name, or in the subject line. Now you can setup sorting rules in Outlook to automatically sort these incoming messages by computer name. No more hunting through all your messages to find just one. We have had customers say this feature is "totally cool".

How Can I Get Customized Backup Run Emails?

If you are currently using BFW 1.x or 2.x or 3.0 Standard, you need to buy the Premium 4.0 Upgrade if you want to be able to customize your emails and send/receive them in HTML format. If you go with the Standard 4.0 Upgrade, your reports will be plain text. If you are trying BFW for the first time and you have downloaded the trial version, you can set this up as part of your trial configuration.
You need to make sure you have established the connection between Backup for Workgroups and your email server. Backup for Workgroups generates these email messages and sends them to your email server for distribution. When you first installed BFW, the Installation Wizard asked for this information, but just in case you want to check this, go to the Data Repository Manager and choose Tools > Preferences > Email Server and press the Generate Test Email to make sure everything is working OK.
To customize the report. go to the Data Repository Manager, select Tools > Preferences and click on the Backup Run Emails tabbed page.
If you want to receive Backup Run Reports for every backup that occurs on every Backup Client, check/tick the " Carbon-copy all Backup Run Reports to this address" option, and fill in the appropriate "To Address" for the emails to go to. - OR -

If you want to receive Backup Run Reports from SELECTED Backup Clients, you can go to the Backup Clients themselves, run the Backup Client, go to Tools > Manage Backup Sets and modify the backup set(s) of interest and proceed to the 5th panel called "Special Items." On the Special Items panel, enter the email address at which you would like to receive copies of the Backup Run reports for this Client. Repeat this process for all Backup Sets and all Backup Clients for which you want to receive Backup Run Reports.

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